Full Time Classified Orientation

After reading all the information, including the links, you will be ready to make an appointment in the Human Resource office. 503-594-3303.

I have completed the electronic orientation - "What do I do now?"

Advanced Degree Program Return to top
CCC Classified employees are eligible for advanced degree tuition waivers; 1/3 tuition paid by employee, 1/3 tuition paid by CCC, 1/3 tuition waived by Marylhurst University.
If employee's area of study is not offered by Marylhurst, CCC will pay 1/3 of the tuition at the college of employee's choice. (If the tuition, at the college of choice, is higher than that of Marylhurst, CCC pays only the amount equivalent to 1/3 tuition at Marylhurst rates.)

Campus Safety Guidelines for Campus BehaviorReturn to top

Campus Safety / Alcohol & Drug Information / Crime Statistics / Help for substance abuse
Welcome to CCC / The Department of Campus Safety

Commuter Options Information Return to top
Car Pooling
Automobiles are the single greatest contributor to the deterioration of air quality. 83% of CCC full-time employees travel to work daily as a sole occupant of a vehicle. (Statistic from the 1997 ECO Survey)
Car pooling is a good way to reduce emissions and save the air.

TriMet
TriMet is working to improve service to the Oregon City area. New routes are already in service. Plan your bus trip to work by using one of the following options:
Log on the website http://www.tri-met.org - Call 238-RIDE - Pick-up a route brochure, available in the Community Center (ASG Office).
Bicycling
Bicycling is an excellent way to save the air and improve your health
Call ext 2295 for information on bike storage and cycling partners.
The save a Trip program is brought to you by the Employee Commute Option Committee, George Sims for information on how CCC plans to help improve air quality.

Copyright Manual Return to top
Electronic Copyright Manual

Dues and Payroll Deductions Return to top
Following the 180-day probationary period, classified employees are given the option to join the CCC Association of Classified Employees. Dues (amount certified by the Association) will be deducted from the monthly paycheck of members and a fair share fee or payment "in-lieu-of-due" from the monthly paycheck of nonmembers.

Optional Deductions:  Tax Sheltered Annuities (list of approved companies), CCC's optional group insurances, IRC Flex 125, CCC Foundation, Credit Union or any other approved benefit program.

Employee Handbook Return to top
The Employee Handbook is intended to provide answers to many of the questions that may arise in an employment relationship. Employees may also contact the Human Resource Office for clarification of any work rule or contract interpretation.

Flexible Spending Accounts (IRC Flex 125 / Tax-Sheltered Costs)Return to top
CCC provides the option for employees to enroll in a flexible spending account to allow for payment of qualified expenses through pre-tax deductions.

• Excess health/dental premium costs above the employee fringe benefit package allotment, for dependent medical/dental coverage.
  
• Qualified non-reimbursed out-of-pocket medical expenses (limited to $3,000 annually).
  Dependent childcare expenses (limited to $5,000 annually).
• Electronic Section 125 Receipt Claim reimbursement Form
• Section 125 Guidelines

Hazardous Communications Return to top
This employee guide to the College's Hazard Communication Program is designed to assist you in locating more comprehensive reference materials. The handbook will describe briefly the requirements of this division, and describe how you as employees might benefit from this information. This is required reading and the "Notice of Issuance" form be signed by the supervisor and employee, then returned to the Human Resource Department.

Insurances [Mandatory] Return to top
Health Insurance (link to benefit page)

You will not be able to register for insurance until your scheduled orientation in the HR office has been completed.

Employee and dependent insurance coverage starts on the first of the month following the completion of the employee orientation.

Insurance (Voluntary)Return to top

Online registration is through OEBB during open enrollment. If hired between open enrollment, paperwork will be provided at orientation.

Short-Term Disability Insurance
Critical Illness Insurance Plan
Cancer Insurance
Unum Long Term Care Insurance
Tax Sheltered Annuities
Approved Tax-Sheltered Annuities are available for participation which allow employee contributions to be made with "pre-tax" dollars.

LeavesReturn to top
Compassionate Leave (Death in family)
Up to three days leave allowed for each occurrence in the event of death family of the employee to make household adjustments and/or attend funeral services.

Family Medical Leave
Employees may request, in writing, a medical leave for the purpose of caring for a family member with a serious health condition. [In accordance with ORS 659.470 - 659.494]
An employee is entitled to a total of twelve weeks of leave during any calendar year for one or more of the following reasons:
Birth or placement for adoption or foster care of a child within twelve months of the birth or placement
The serious health condition of a spouse, child, or parent (parent-in-law are not included)
The employee's own serious health condition.
Employees may be placed on family medical leave either at the employee's request or at the employer's discretion. The employee is required to use all eligible sick leave and/or personal leave time concurrent with family medical leave time.

Holidays Return to top
Ten paid holidays are included in the 261 day (12 months)
Independence Day, July 4
Labor Day, First Monday in September
Veterans Day, November 11
Thanksgiving Day, Fourth Thursday in November
Friday after Thanksgiving, Fourth Friday in November
Christmas Eve, December 24
Christmas Day, December 25
New Year's Day, January 1
Martin Luther King Day, Third Monday in January
Memorial Day, Last Monday in May
If a holiday falls on Saturday, Friday will be observed as the paid holiday; if a holiday falls on Sunday, Monday will be observed as the paid holiday. In the event that New Year's Day or Independence Day (July 4) occurs on a Sunday, the College may schedule the holiday on the preceding Friday.

Jury DutyReturn to top
All employees called for jury duty or subpoenaed as witnesses to a College-related activity shall suffer no loss of pay except any pay for such duty will be endorsed to the College. Any payment for reimbursement of expenses shall be deposited with the cashiers at Roger Rook.

Employees appearing in court on their own behalf or subpoenaed as witnesses for other than a College-related activities will have to file either vacation or personal business leaves of absence.

Leave Request are entered electronically on a month to month basis for personnel leave, sick leave. Vacation requests can be requested in advanced but the actual reduction of hours are not visible until the the request payroll cycle.

Military Leave is granted to permanent full-time employees for temporary active duty as required by federal and state law.
Employees required to attend summer encampment as members of the Armed Forces Reserves or the National Guard will be granted a military leave of absence with pay for a period not to exceed fifteen consecutive calendar days in any calendar year.
Training year is defined according to the federal fiscal year beginning October 1 and ending September 30.
Requests for military leave should be made well in advance to allow supervisors time to schedule workloads properly. A copy of military orders assigning leave must accompany requests for military leave.
"Service" means the performance of such military duty on a commission or non-commission status, and on a voluntary or involuntary basis, in a uniformed service.

Parental Leave Return to top
Temporary disability resulting from pregnancy or a complication resulting from pregnancy during employed status shall be treated no differently than any other temporary disability that would be covered by the college sick leave policy.
Parental Leave-without-pay for a reasonable period, not to exceed six months shall be granted by the college at the request of the employee. Complications affecting return to work shall be considered for extension of the leave of absence for an additional period not to exceed six (6) months.
Upon return from parental leave, the employee shall have the right to return to the same position held before going on parental leave, or to an equivalent position for which that employee is qualified.

Payroll Deductions Return to top

Optional Deductions:  Tax Sheltered Annuities (list of approved companies), CCC's optional group insurances, IRC Flex 125, CCC Foundation, Credit Union or any other approved benefit program

Personal/Emergency Leave Return to top
Credited 32 hours personal leave at the beginning of every fiscal year (July 1).
Does not accrue. Hours not used by June 30th each year, will be lost.

Pro-rated 1st year of employment.
Personal/emergency leave may be used for business matters, legal matters, school functions for dependent children, funerals not chargeable elsewhere, and for bona fide emergencies.

Sick Leave
8 hours sick leave accumulated for each full month worked.
To be used in the event of employee illness, medical/dental care, or illness of a family member.
Sick leave shall accrue without limit.
When transferring from another Oregon PERS institution you may transfer 1/2 of your sick time balance (up to 400 hours) to CCC.
Employees may donate up to 10% of accrued sick leave time to any classified employee who has exhausted all sick leave, personal leave and all vacation due to illness or injury.

Vacation
11-23 days annual vacation, with pay.
Maximum yearly carryover is 176 hours. Excess hours are lost at year end (August 31) if not declared for usage by December of the same year.

Personnel File Return to top
All full time employees will have a personnel file in the Human Resource office. Copies of materials in a official personnel file shall be confidential and shall be restricted for use to formal institutional meetings, normal administrative requirements or when otherwise required by law. Excluding confidential material secured by the college during the employment process, each staff member shall have access to their own personnel file during normal business hours. A staff member shall have the right to read all material and append to it answers to any charges, complaints, or statements therein contained.

Personal Information Return to top
Employees have the responsibility to notify the Human Resource Office immediately in case of a change in name, address, telephone number, number of dependents, marital status, beneficiaries, etc.

Address changes: Please notify the HR office in person or via email.

Name changes require the HR office to review the social security card verifying the change has occured with Social Security Administration and for Department of Homeland Security requirements.

PERS - Public Employees Retirement System Return to top
Employee must be employed six months before becoming a member, unless transferring from another state of Oregon entity. Please refer to the PERS hand book for more information.
Membership handbook available at http://oregon.gov/PERS

Release of Student Information Return to top
"The Most Important Things to Remember About FERPA" is a document that the registrar's Office enforces in accordance with Family Educational Rights and Privacy Act of 1974 (FERPA). As an institution, we are obligated to follow these guidelines. Please read this publication and if you have any questions, contact Tara Sphere at 503-594-3370.

Retirement Return to top
Classified employees hired prior to July 1, 2011, and executing PERS retirement, and has 12 years of full-time service prior to retiring from CCC, the following benefits will be offered:

Medical and dental insurance coverage to age 65, and eligible dependents. College contribution up to two-party coverage per the Collective Bargaining Agreement.
Life Insurance policy (varies on annual salary) to age 65, for employee only (college provides).
Potential monthly stipend per Collective Bargaining Agreement.
Tuition waivers for self, spouse or domestic partner and IRS dependents.

For those eligible for retirement and are between age 62-65 the college will provide medical/dental coverage contribution as stipulated above and/or per collective bargaining aggreement.

Please refer to the Classified Bargaining Agreement for more detail.

For the purposes of determining consecutive years of service, paid leave (including up to two years long-term disability) will be counted as time served. Unpaid leaves do not constitute a break in consecutive years of service, but will not be counted as time served.
A. If the employee is not yet age sixty-two after meeting eligibility requirements as described above, the employee is eligible for 1, 2, and 3 listed below under Benefits.
B. If the employee is age sixty-two but not yet age sixty-five, after meeting eligibility requirements as described above, the employee is eligible for 2 and 3 listed below under Benefits.
Benefits:
1. A Monthly stipend determined from the chart, in your union contract, according to the employees pay level at retirement, for a maximum of 48 months or until the employee reaches age sixty-two. Employees retiring before age fifty-eight may opt to receive monthly payments equal to the monthly stipend x 48 months, divided by the number of months eligible up to age sixty-two.
2. Medical and dental insurance generally provided employees and dependents, until retiree reaches age sixty-five and shall be subject to approval of carrier. This benefit cost shall follow the fringe benefit amount in the your retirement year.
3. Existing (employer paid group plan) life insurance coverage at the time of retirement (maximum $50,000) for employee until age sixty-five.
A minimum of six months notice must be given prior to the planned date of retirement. This requirement may be waived by the College President.
Stipends or benefits are not transferable to a spouse in the even of the employee's death
If a payment has been authorized and a retirement date established, payment does not become an obligation of the College until the agreed upon retirement date. Death or termination of employment for any reason, prior to established date, terminates the obligation to pay by Clackamas Community College.

Sexual Harassment Information Return to top
The college maintains a working environment that is free from any form of sexual harassment. Sexual harassment is defined by state statute to include any unwelcome sexual advances, requests for sexual favors, sexually motivated physical contact or other conduct or communication of a sexual nature. Anyone who is experiencing sexual harassment or who has questions concerning sexual harassment should contact the Human Resource Office. Administrative Regulations on sexual harassment are covered under AR 610
Please review packet information.

Staff Development Return to top
Classified employees will have access to professional development funds in the amount of $400.00 annually. After April 1, employees will be able to ask for an additional $400.00 if all of their initial money is expended.

The appropriate approval process must be followed; a professional development plan signed and approved by the supervisor and delivered to the HR office.
With approval of the immediate supervisor, employees may take a CCC class during normal working hours at no reduction in pay. The employee may not take more than 3 such courses in any 12 month period. Board Policy #604
Unlimited courses may be taken when attended during non-regular scheduled working hours.

Staff ID Return to top

Your staff ID number will be available to you after your first day paperwork has been completed and processed through the Human Resources office.

Your id number is available in the HR office, your department secretary or the registrar's office.
This is the number you will use to access the Cougar Trax system.

To obtain your CCC staff card contact the registration office in Roger Rook.

Step Advancements are effective July 1. A new employee must complete their probation prior to March 31 to be eligible for step movement the following July.

Time Entry is the a monthly electronic time sheet and leave request system. You will enter your time monthly, between the 19th and the 20th, and submit for supervisory approval. Employees are paid on the last working day of the month.

Tuition Waiver Return to top
100% tuition waiver for full-time (members of a bargaining unit) and retired staff, spouse, domestic partners and their IRS dependents.
Registering on MyClackamas?

Full time employees, retirees will have their tuition automatically waived and the remainder fee balance will be due to the Registar's Office.

Spouses, domestic partners, and IRS dependents will need to inform HR in their usage of a tuition waiver benefit of full time employees. After this notification, an automatically tuition waiver will occur and the remainder fee balance will be due to the Registar's Office.

Registering with a registration form?

Staff may register before or after receiving a signature from HR. If registering prior to receiving the signature, please let the cashier know that you would like to pay for your fees only then obtain a signature from HR.

Voluntary Benefits Return to top
Click here for Voluntary benefits

Weather - Inclement Return to top
Inclement Weather

Worker's CompensationReturn to top

Special Districts Association of Oregon (SDAO) - SDIS-Self-Insured Employers Group

What do I need to return to the HR office?Return to top

Call the HR office and reserve an appointment for an additional orientation.

Name, Date of Birth and Social Security number for you and your dependents for beneficary reasons.

I-9 identification (your choice)
Notice of Issuance Form, signed by employee and supervisor. (hazard communication form)
Automatic Deposit (bring a void check)